We The Abbey School are a data controller for the purposes of the Data Protection Act 1998. We collect information from you and may receive information about you from your previous school, Kent County Council(KCC) and the Learning Records Service.
How we use your personal information
We hold this personal data and use it to:
- Support your teaching and learning;
- Monitor and report on your progress;
- Provide appropriate pastoral care,
- Support you decide what to do after you leave school and
- Assess how well your school is doing.
This information includes your contact details, national curriculum assessment results, attendance information and personal characteristics such as your ethnic group, any special educational needs and relevant medical information. If you are enrolling for post 14 qualifications we will be provided with your unique learner number (ULN) by the Learning Records Service and may also obtain from them details of any learning or qualifications you have undertaken. Information on data collected in Year 10,11,12 and 13 and how it is used is available on the school’s website at www.abbeyschoolfaversham.co.uk.
We are required by law to pass some information about you to the Department for Education (DfE) and, in turn, this will be available for the use of the LA.
Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide both your and your parent’s/s’ name(s) and address, and any further information relevant to the support services’ role. However, if you are over 16, you (or your parent(s)) can ask that no information beyond names, address and your date of birth be passed to the support service. This right transfers to you on your 16th birthday.
How we keep your information safe
The Abbey School keeps information about you on computer systems and also sometimes on paper. We hold your education records securely and retain them from your date of birth until you reach the age of 25, after which they are safely destroyed.
There are strict controls on who can see your information. We will not share your data if you have advised us that you do not want it shared unless it is the only way we can make sure you stay safe and healthy or we are legally required to do so.
Need to know more about how we process your information?
If you need more information about how The Abbey School uses your information or to see a copy of your personal information, please contact Mr K Dickens.
If you would like to get a copy of the information about you that KCC shares with the DfE or post-16 providers or how they use your information, please contact:
Information Resilience & Transparency Team
You can also visit the KCC website if you need more information about how KCC use and store your information. Please go to http://www.kent.gov.uk/about-the-council/contact-us/access-to-information/your-personal-information